Frequently Asked Questions


When I try to download a file, I get the message "The file is damaged and cannot be repaired"

Chrome users: There is a bug in the Chrome PDF plug-in (which opens PDFs within the browser window) that will crash if a file exceeds its buffer size. It will tell you "The file is damaged and cannot be repaired" (which is not true). There are 3 remedies:

  • Right-click and download the PDF outside the browser (i.e., "Save link as ...")
  • Download the file with Firefox, Internet Explorer or Safari
  • Change your settings to disable the built-in PDF viewer. For more information please see Chrome help
What is PDXScholar?

PDXScholar is a collection of services designed to capture and showcase all scholarly output by the Portland State University community. The services include:

  • Identifying and making available documents and files produced by the faculty, research groups, and students of Portland State University.
  • Creation of SelectedWorks sites that highlight the scholarly accomplishments of individual faculty member.

What kind of material can be placed in PDXScholar?

PDXScholar can accept any material that is in digital form. A wide range of digital material can be placed in the repository, including but not limited to text, video, image, and audio files. Possible material to place in the PDXScholar includes but is not limited to the list below:

  • Articles and preprints
  • Student works
  • Technical reports
  • Working papers
  • Conference papers/presentations
  • Dissertations/theses/practicums/capstone projects
  • Out of copyright books in digital format
  • Data Sets
Please be advised that PDXScholar is not a place to publish personal or hobby content. Materials submitted must be related in some way to your role with Portland State University.

What can I deposit?

Those works for which you own the copyright. You own the copyright for any works you create unless you assign copyright to another, usually by signing a publishing agreement which transfers copyright to a publisher. Or works for which you retain permission to archive and make available via a digital repository:

  • Often, even when the publisher owns the copyright to your work, they will still allow you to deposit it in a digital repository, at least in some form. SHERPA/RoMEO is a database of publisher’s archiving policies, which makes it easier for you to determine your publisher’s standard policy for allowing works to be deposited in a digital repository.
SHERPA/RoMEO uses the following terms to define different versions of a work:
  • Publishers PDF - the final, published version of an article. Publishers who allow you to archive this version are given a GREEN SHERPA/RoMEO designation.
  • Post-print - the final, revised version of an article after peer review but prior to publisher’s formatting. Publishers who allow you to archive this version are given a GREEN SHERPA/RoMEO designation.
  • Pre-print - the author’s version of the article before peer review. Publishers who only allow you to archive this version are given a YELLOW SHERPA/RoMEO designation.

How do I submit my work to PDXScholar?

Library staff will upload the material for you. We will also review your publications to determine what can be archived and check copyright permissions. Email Us your publication list, resumé, or curriculum vitae to get started.

What rights do I give the repository when I deposit my work?

LIMITED, NON-EXCLUSIVE LICENSE to disseminate the item through PDXScholar and to migrate the item (i.e., copy it) for preservation purposes

  • This means you keep your copyright and all rights associated with it. You are simply giving PSU permission to archive and display your work in PDXScholar and to migrate it to different formats for preservation purposes. The phrase “non-exclusive” means that you can grant these permissions to others, in addition to. Here are the full Terms of Deposit.

What are the benefits of submission? OR why should I participate?

  • Increase citation impact and visibility
  • Quickly archive work and share with colleagues
  • Software provides persistent URL
  • A free service for submitters and users
  • Full text searching
  • Meets some grant requirements for dissemination
  • PDXScholar staff are friendly and approachable

What rights do readers have to my works?

The purpose of PDXScholar is to provide open access to PSU scholarship to researchers throughout the world, via the internet. By default, materials deposited into the Repository are open access, which means anyone on the web can access them. In addition, Repository materials are protected by copyright, with all rights reserved by the copyright holder. As an alternative to reserving all rights, authors are encouraged to consider licensing their works under a Creative Commons License, under which they can preserve those rights that are most important to them (e.g., proper attribution,) and at the same time explicitly grant to readers certain other rights chosen by the author to be used at the reader's discretion (e.g., copy, distribute, display, or perform the work.) For additional information see PDXScholar copyright/authors rights

What if my work is not in digital format?

If you have a work or research that is not in a digital format and needs to be digitized, the library can assist with this. Please contact Karen Bjork in the library for assistance with digitizing your material.

How does PDXScholar differ from a discipline-specific archive such as RePEc or arXiv?

Materials submitted to PDXScholar will be identified as at the top level as being part of Portland State University’s scholarly output

My colleague told me he has his own "SelectedWorks" page. What is it and can I set one up?

SelectedWorks, a service of PDXScholar, provides faculty with a customizable web page to store, manage, and highlight scholarship. You may easily include or exclude information such as: your photo, an introductory paragraph (brief bio or personal information), your vitae, contact information, honors and awards, areas of expertise, courses taught and links to additional resources. These sites rank higher than personal websites in Google and other search engine results.

  • Enhances professional visibility and impact through broader dissemination and increased use of research
  • Provides a quick, effortless, and inexpensive method of sharing research
  • Allows tracking of document usage through download reports; you will be able to see how many times each articles has been downloaded.
  • Notify colleagues when new publications are uploaded
  • When authorized, enables an easy method to allow assistants to update and maintain your site
  • Creates an online vita which can provide full-text access to your publications
  • You can keep your SelectedWorks site up and available when you leave an institution because all content posted is perpetually available. If your new institution also has a SelectedWorks account, then you can change your current SelectedWorks account to reflect the look and feel of your new institution.
Email Us your publication list, resumé, or curriculum vitae and professional photo to get started. Library staff will create your SelectedWorks page and you will have the opportunity to go into your SelectedWorks account and edit it as you see fit.

Can I still link to my papers from my own website?

Yes, you can still link to your collection or individual papers from your personal or department website. In addition, if you leave Portland State University you will be able to continue linking to your papers.

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