Document Type


Publication Date



Institutional repositories


Librarians at Kansas State University and Portland State University recognized a need to document and showcase a more complete view of the digital scholarship from their institution’s faculty, staff, and students; giving each library the ability to elevate the academic research and creative output being produced by their community. The proposed expansion of representation would be accomplished through the addition of metadata only (non full text) records in their institutional repositories (IR), the inclusion of which may run counter to the archetype of open access (OA) IR. The need to provide a more comprehensive view of scholarly activity has been recognized, but not yet addressed by many universities. When it has, various solutions have been used which include using an existing IR infrastructure. This presentation details two pilot projects that evaluated how their repositories tracked faculty research output through the inclusion of metadata only records in their IRs and why redefining our IRs’ scope adds value for our institutions while aiding platform, service, and open sustainability. The purpose of each pilot project was to determine the feasibility of inclusion of metadata records and provide an assessment on the long-term impact on the repository’s mission statement, staffing, and collection development policies.


Creative Commons License
This work is licensed under a Creative Commons Attribution 4.0 International License.


Presented at Open Repositories 2018 Conference in Bozeman, MT on June 5, 2018.

Persistent Identifier



To view the content in your browser, please download Adobe Reader or, alternately,
you may Download the file to your hard drive.

NOTE: The latest versions of Adobe Reader do not support viewing PDF files within Firefox on Mac OS and if you are using a modern (Intel) Mac, there is no official plugin for viewing PDF files within the browser window.